Arizona Deejay Service

You can make an "A" list and a "B" list, but be prepared. People do compare notes about when they received their invitation.
Invitations should go out six-to-eight weeks before your event; eight weeks to out-of-town guests for sure. Make it eight-to-ten weeks when its a holiday weekend like Labor Day, Memorial Day or Thanksgiving!
You can mail a save-the-date card, especially if your event is corporate or non-profit. For private parties, your guests tend to think a save-the-date is a bit, well, pushy...but do what you think is right.


Calligrapher Information:

Name______________________________________________________

Communications (phone/fax/e-mail):

Home ( )__________________ Office( )________________

Cellular ( )______________ Pager ( )________________

Home Fax ( )______________ Office Fax ( )___________

E-mail ___________________


Invitations
Number of outside envelopes available: ______

Addressing inside envelopes? _______Y _______N
If yes, number available: _____

Number of invitations to be addressed: ______
Date needed: __________________

Color ink requested: ________________________


Seating Cards ______Y ______N

Number of seating cards available: _________
Number of seating cards to be written: _____
Color ink requested: _______________________
Other:______________________________________
____________________________________________
____________________________________________
Use ___fancy calligraphy ___standard calligraphy
___handwriting style

Copy this templete, fill in information and send
a copy to calligrapher.


The ___________________________ List Due:_________

Page ___ of ___




___Mr. & Mrs. ___Dr. & Mrs. ___The Doctors So and So
___Miss ___Mrs. ___Ms.
___Mr. ___& guest ___& family

Name(s)___________________________________________________

Address___________________________________________________

City___________________________State__________Zip_________


 

It can be a problem. Stay cool and stay organized.

Here is a trusty guide to help with your seating.
Now remember to consider the size of the tables:

36" table seats 4 or less
48" table seats 6-8 (6 comfortably)
60" table seats 8-10 (8 very comfortably, but most people do put 10 at these; fewer centerpieces after all!)
72" table seats 10-12 (10 very comfortably)

The next question is...what's considered a good table location? Forget it. Don't make yourself crazy. There is no way you'll keep everyone happy.
Some people think sitting close to the DJ is the worst! Others think sitting close to the DJ means you have the best seats in the house. So why worry?

One other thing, if you are assigning table numbers, you must get this information to your calligrapher (if he/she is doing the seating cards) in plenty of time. (Ask what the lead time is). As well, remember...there will always be changes. Again, ask your calligrapher how they want to handle the last minute drop-outs and drop-ins.